Helaman Halls Work Completion Tracking

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This app keeps track of grounds work at Helaman Halls. Everyone on the crew sees the same map on their own phone.

The home map

The first screen is a satellite view of the whole area. Tap the map button (bottom right) to show the 10 zones. Tap a zone to open it. Orange dots and orange shapes show work that has been completed recently: a dot for a tree, and the outline of the bed or area itself.

Clearing the buttons out of the way

Tap any empty spot on the map and all the buttons slide off the edges of the screen so you can see the whole map. Tap the map again and they slide back. Pinching, dragging, marking work, and reporting problems all keep working while the buttons are hidden.

Zone maps

Each zone is a zoomed-in map. Trees, shrub beds, mow areas, and leaf areas are drawn on it. Pinch to zoom, or use the + and - buttons. Drag to move around.

Marking work as done

Tap a tree or area when you finish it. It fills in with today's date and your initials. Tap it again to clear the mark if you tapped by mistake.

Marks clear themselves after a set number of days (the manager chooses how many), so an empty outline means it is time to do that work again.

Weeds, Mow, Leaves, and All

In the top-left corner you will see four buttons. Tap Weeds to see trees and shrub beds, Mow to see areas to mow, and Leaves to see areas for leaf pickup. Only one task shows at a time, so the map stays simple. All is what you see when you first open the app, and shows every task together, overlaps included; finished mow areas are tinted green and finished leaf areas tan so you can tell them apart. The manager can turn the Leaves task on for fall and off for the rest of the year.

Reporting a problem

See a broken sprinkler, a fallen limb, or anything that needs attention? Press and hold on the map right where the problem is. A form opens where you can add photos (up to six) and a short note. A red pin then shows on the map for everyone. Tap a pin to see the photos and the note, add more photos, or edit the note. When it is taken care of, tap Mark as fixed.

Instructions

The info button (top right) shows instructions from the manager. A dot on the button means there is something new. Instructions can be for the whole crew or just for you.

Settings

Tap the gear to pick your name from the crew list, so marks show who did the work. You can also turn the white dotted outlines of unmarked trees and areas on or off. Trees and shrub beds use short dashes, mow areas long dashes, and leaf areas dots.

For the manager

Manager settings are behind a PIN. There you can set how many days each kind of mark lasts (weeds, mowing, leaves), turn leaf season on or off, add or remove crew members, change the PIN, see History (who did what and when), and Export or Import the trees and areas as a file.

Drawing trees and areas

Open a zone, then tap Edit this zone. Choose Tree, Shrub bed, Mow area, or Leaf area. A tree is one tap. An area is drawn corner by corner.

Sharp and rounded corners

While drawing an area, a quick tap makes a sharp corner. Press and hold for about half a second to make a rounded corner: the outline curves smoothly through it instead of making a point. Mix both kinds in one shape. For a curved edge, use two or three rounded corners spread along the curve. Tap the first corner again to close the shape.

Copy mow areas to leaf areas

Lawns usually need both mowing and leaf pickup. Draw them once as mow areas, then use this button in Manager settings to make matching leaf areas.

Lining up a zone on the home map

Set home position: open a zone, then drag the ghost picture over the matching buildings on the home map and use Bigger and Smaller until it fits. Finished-work dots and shapes for that zone will follow it. Do this first; it fixes every area in the zone at once.

The home map learns from your adjustments

Each tree or area you move on the home map teaches the app how that zone's picture really lines up with the home map. After you fix one, everything else in that zone shifts to match. After two, the app also corrects the scale and any tilt. After three or more spread across the zone, it fits the whole zone as closely as it can. So pick a few landmarks spread across the zone (a tree in each corner, say), drag those into place, and most of the rest will land close on their own. Anything still off can be fine-tuned individually.

Moving a single tree or area on the home map

If one tree, bed, or lawn still does not sit in the right place on the home map, use Adjust on home map in Manager settings. Every tree and area for the current task appears on the home map. Tap a tree dot and drag it to where the tree really is. Tap an area to select it, then drag the middle to move it, drag a corner to reshape it, tap a small dot on an edge to add a corner, or tap a corner and Remove corner. This only changes how it looks on the home map, not on the zone page. The new position is saved and shared with every phone. Reset area puts it back.

Changing the zone outlines

Edit zones in Manager settings lets you reshape or move any of the 10 zones on the home map. Tap a zone to select it, then drag corners, drag the middle, add corners on the edge dots, or remove a corner. Reset zone restores the original. A zone's outline only decides which zoomed-in map opens; if a zone needs to cover ground that is not in its picture, it needs a new satellite image.

Working offline

The app works without a signal. Anything you mark is saved on your phone and shared with the rest of the crew as soon as you are back online.

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