Helaman Halls Work Completion Tracking

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This app keeps track of grounds work at Helaman Halls. Everyone on the crew sees the same map on their own phone.

The left bar

Everything you need is in the bar on the left. The word at the very top tells you where you are: the task you are looking at (All, Weeds, Lawn, Leaves, or Snow), Zones when the zone list is open, or the zone name when you are inside a zone.

All, Weeds, Lawn, Leaves, Snow choose which task shows on the map. Zones opens the list of zones. Instructions shows notes from the manager. Settings and Help open their panels.

Clearing everything out of the way

Tap any empty spot on the map and the left bar and the zoom buttons slide off the screen so you can see the whole map. Tap the map again and they slide back. Pinching, dragging, marking work, and reporting problems all keep working while they are hidden.

The home map

The first screen is a satellite view of the whole area. Tap Zones to outline the 10 zones and open the zone list. Tap a zone on the map, or its name in the list, to open it. Orange dots and orange shapes show work that has been completed recently: a dot for a tree, and the outline of the bed or area itself.

The zone list

The zone list slides out next to the left bar. Home takes you back to the whole area; Zone 1 through Zone 10 open each zone. On a phone it closes by itself as soon as you pick a zone, to give the map more room; on a tablet or computer it stays open while you jump between zones. To tuck it away yourself, tap any empty space in the list, or tap Zones again. Tap Zones whenever you want it back.

Zone maps

Each zone is a zoomed-in map. Trees, shrub beds, lawn areas, leaf areas, and snow areas are drawn on it. Pinch to zoom (or pinch on a laptop trackpad, or hold Ctrl and scroll), or use the + and - buttons on the right. Drag to move around; the map slides under the left bar and the buttons.

Marking work as done

Tap a tree or area when you finish it. It fills in with today's date and your initials. Tap it again to clear the mark if you tapped by mistake.

Marks clear themselves after a set number of days (the manager chooses how many for each task), so an empty outline means it is time to do that work again.

All, Weeds, Lawn, Leaves, and Snow

All is what you see when you first open the app, and shows every task together, overlaps included; finished lawn areas are tinted green, leaf areas tan, and snow areas blue so you can tell them apart. Tap Weeds to see only trees and shrub beds, Lawn for areas to mow, Leaves for leaf pickup, and Snow for snow removal, so the map stays simple. The manager can turn Leaves and Snow on for their seasons and off for the rest of the year.

Reporting a problem

See a broken sprinkler, a fallen limb, or anything that needs attention? Press and hold on the map right where the problem is. A form opens where you can add photos (up to six) and a short note. A red pin then shows on the map for everyone. Tap a pin to see the photos and the note, add more photos, or edit the note. Tap Close or anywhere outside the box to put it away. When it is taken care of, tap Mark as fixed.

Instructions

Instructions in the left bar shows notes from the manager. A red dot on the button means there are new instructions for you; it goes away once you open the panel. Instructions can be for the whole crew or just for you.

Settings

Tap Settings in the left bar to pick your name from the crew list, so marks show who did the work. You can also turn the white dotted outlines of unmarked trees and areas on or off. Trees and shrub beds use short dashes, lawn areas long dashes, and leaf areas dots.

For the manager

Manager settings are behind a PIN. There you can set how many days each kind of mark lasts (weeds, lawn, leaves, snow), turn leaf season and snow season on or off, add or remove crew members, change the PIN, see History (who did what and when), and Export or Import the trees and areas as a file.

Drawing trees and areas

Open a zone, then tap Edit this zone. Choose Tree, Shrub bed, Lawn area, Leaf area, or Snow area. A tree is one tap. An area is drawn corner by corner. Snow areas work exactly like lawn and leaf areas: walks, steps, and lots the crew clears after a storm.

If the drawing toolbar is in the way, tap the small arrow on it to fold it down to a thin strip; tap the strip to open it again.

Sharp and rounded corners

While drawing an area, a quick tap makes a sharp corner. Press and hold for about half a second to make a rounded corner: the outline curves smoothly through it instead of making a point. Mix both kinds in one shape. For a curved edge, use two or three rounded corners spread along the curve. Tap the first corner again to close the shape.

Copy lawn areas to leaf areas

Lawns usually need both mowing and leaf pickup. Draw them once as lawn areas, then use this button in Manager settings to make matching leaf areas.

Lining up a zone on the home map

Set home position: open a zone, then drag the ghost picture over the matching buildings on the home map and use Bigger and Smaller until it fits. Finished-work dots and shapes for that zone will follow it. Do this first; it fixes every area in the zone at once.

The home map learns from your adjustments

Each tree or area you move on the home map teaches the app how that zone's picture really lines up with the home map. After you fix one, everything else in that zone shifts to match. After two, the app also corrects the scale and any tilt. After three or more spread across the zone, it fits the whole zone as closely as it can. So pick a few landmarks spread across the zone (a tree in each corner, say), drag those into place, and most of the rest will land close on their own. Anything still off can be fine-tuned individually.

Moving a single tree or area on the home map

If one tree, bed, or lawn still does not sit in the right place on the home map, use Adjust on home map in Manager settings. Every tree and area for the current task appears on the home map. Tap a tree dot and drag it to where the tree really is. Tap an area to select it, then drag the middle to move it, drag a corner to reshape it, tap a small dot on an edge to add a corner, or tap a corner and Remove corner. This only changes how it looks on the home map, not on the zone page. The new position is saved and shared with every phone. Reset area puts it back.

Changing the zone outlines

Edit zones in Manager settings lets you reshape or move any of the 10 zones on the home map. Tap a zone to select it, then drag corners, drag the middle, add corners on the edge dots, or remove a corner. Reset zone restores the original. A zone's outline only decides which zoomed-in map opens; if a zone needs to cover ground that is not in its picture, it needs a new satellite image.

Working offline

The app works without a signal. Anything you mark is saved on your phone and shared with the rest of the crew as soon as you are back online.

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